Beauty compliance checklist — California

CA Secretary of State Statement of Information (LLC-12 / SI-550)

CA Secretary of State Statement of Information (LLC-12 / SI-550)

Penalty

$250

CA Cosmetology / Barber / Esthetician / Manicurist — Individual License (DCA/BBC) — Biennial

CA Cosmetology / Barber / Esthetician / Manicurist — Individual License (DCA/BBC...

Penalty

$5K

CA Cosmetology Establishment License — Salon / Studio (DCA/BBC) — Annual

CA Cosmetology Establishment License — Salon / Studio (DCA/BBC) — Annual

Penalty

$3K

CA Statement of Information — Beauty Business Entity

CA Statement of Information — Beauty Business Entity

Penalty

$250

CA ABC Liquor License — Beauty Bar / Type 41/42/48 (If Serving Alcohol)

CA ABC Liquor License — Beauty Bar / Type 41/42/48 (If Serving Alcohol)

Penalty

$30K

CAMTC Massage Therapist Certification — Per Therapist (Biennial)

CAMTC Massage Therapist Certification — Per Therapist (Biennial)

Penalty

$5K

CA FTB — $800 Annual Minimum Franchise Tax (LLCs, Corps, LPs, LLPs)

CA FTB — $800 Annual Minimum Franchise Tax (LLCs, Corps, LPs, LLPs)

Penalty

$800

County Health Permit — Body Art / Salon Facility

County Health Permit — Body Art / Salon Facility

Penalty

$5K

CalSavers Retirement Savings Program — Registration or Exemption (All CA Employers with 1+ Employee)

CalSavers Retirement Savings Program — Registration or Exemption (All CA Employe...

Penalty

$500

FinCEN BOI Report — Foreign Entities Only (Domestic US Entities EXEMPT as of Mar 26 2025)

FinCEN BOI Report — Foreign Entities Only (Domestic US Entities EXEMPT as of Mar...

Penalty

$10K

Cal/OSHA HazCom Program + Safety Data Sheet (SDS) Library

Cal/OSHA HazCom Program + Safety Data Sheet (SDS) Library

Penalty

$25K

CA CRD — FEHA Anti-Harassment Policy + SB 1343 Sexual Harassment Training

CA CRD — FEHA Anti-Harassment Policy + SB 1343 Sexual Harassment Training

Penalty

$500K

Cal/OSHA Form 300 — Injury & Illness Log + 300A Annual Summary (11+ employees)

Cal/OSHA Form 300 — Injury & Illness Log + 300A Annual Summary (11+ employees)

Penalty

$25K

CFRA — California Family Rights Act Leave Policy (5+ employees)

CFRA — California Family Rights Act Leave Policy (5+ employees)

ADA Title I + CA FEHA — Disability Accommodation Interactive Process (15+ employees)

ADA Title I + CA FEHA — Disability Accommodation Interactive Process (15+ employ...

Penalty

$300K

Federal FMLA — Family Medical Leave Act Policy + WH-1420 Poster (50+ employees)

Federal FMLA — Family Medical Leave Act Policy + WH-1420 Poster (50+ employees)

Penalty

$100

Cal/OSHA SB 553 — Workplace Violence Prevention Plan (WVPP)

Cal/OSHA SB 553 — Workplace Violence Prevention Plan (WVPP)

Penalty

$25K

Cal/OSHA Indoor Heat Illness Prevention Plan (§3396) — Effective Jul 23 2024

Cal/OSHA Indoor Heat Illness Prevention Plan (§3396) — Effective Jul 23 2024

Penalty

$156K

CA Lactation Accommodation — Written Policy + Private Space (SB 142)

CA Lactation Accommodation — Written Policy + Private Space (SB 142)

Penalty

$100

CA Pay Data Report — Annual Filing (SB 973 / SB 1162 / CRD) — Due 2nd Wed of May

CA Pay Data Report — Annual Filing (SB 973 / SB 1162 / CRD) — Due 2nd Wed of May

Penalty

$200

Cal/OSHA Emergency Action Plan — Written (§3220)

Cal/OSHA Emergency Action Plan — Written (§3220)

Penalty

$25K

ADA Title III + CA Unruh Act — Physical Accessibility (Public Accommodation)

ADA Title III + CA Unruh Act — Physical Accessibility (Public Accommodation)

Penalty

$4K

Business Personal Property Tax — Annual Statement (County Form 571-L)

Business Personal Property Tax — Annual Statement (County Form 571-L)

CA Bereavement Leave — Up to 5 Days (AB 1949, 5+ employees)

CA Bereavement Leave — Up to 5 Days (AB 1949, 5+ employees)

CA Reproductive Loss Leave — Up to 5 Days (SB 848, 5+ employees)

CA Reproductive Loss Leave — Up to 5 Days (SB 848, 5+ employees)

SB 1162 — Pay Scale Disclosure in Job Postings (15+ employees)

SB 1162 — Pay Scale Disclosure in Job Postings (15+ employees)

Penalty

$10K

IWC Applicable Wage Order — Physical Posting (By Industry)

IWC Applicable Wage Order — Physical Posting (By Industry)

Penalty

$1K

CA WARN Act — 60-Day Mass Layoff Notice (75+ employees)

CA WARN Act — 60-Day Mass Layoff Notice (75+ employees)

Penalty

$500

Fictitious Business Name (DBA) Statement — County Clerk (5-Year Renewal)

Fictitious Business Name (DBA) Statement — County Clerk (5-Year Renewal)

Penalty

$1K

Whistleblower Rights Notice Posting — AB 2299 (Effective Jan 1 2025)

Whistleblower Rights Notice Posting — AB 2299 (Effective Jan 1 2025)

Penalty

$10K

Fire Alarm System Annual Inspection + Certification (Title 19 CCR)

Fire Alarm System Annual Inspection + Certification (Title 19 CCR)

Penalty

$10K

Fire Sprinkler System Inspection — Semi-Annual (NFPA 25 / Title 19)

Fire Sprinkler System Inspection — Semi-Annual (NFPA 25 / Title 19)

Penalty

$25K

City Business License (Beauty Industry)

City Business License (Beauty Industry)

Penalty

$500

Workers' Compensation Insurance Certificate

Workers' Compensation Insurance Certificate

Penalty

$2K

Cal/OSHA IIPP — Injury and Illness Prevention Program

Cal/OSHA IIPP — Injury and Illness Prevention Program

Penalty

$25K

Bloodborne Pathogen Exposure Control Plan — Tattoo/Piercing Studios (Cal/OSHA §5193)

Bloodborne Pathogen Exposure Control Plan — Tattoo/Piercing Studios (Cal/OSHA §5...

Penalty

$25K

General Liability Insurance Certificate

General Liability Insurance Certificate

BBC Continuing Education — 8+ CE Hours per Biennial Renewal Cycle (SB 803)

BBC Continuing Education — 8+ CE Hours per Biennial Renewal Cycle (SB 803)

BBC Sanitation Compliance — Pedicure Basin Log + Disinfection Protocol

BBC Sanitation Compliance — Pedicure Basin Log + Disinfection Protocol

Penalty

$3K

Prop 65 Warning — Nail Salon Chemicals (Formaldehyde, Toluene, DBP, MMA)

Prop 65 Warning — Nail Salon Chemicals (Formaldehyde, Toluene, DBP, MMA)

Penalty

$25K

Cal/OSHA + AQMD — Ventilation Compliance (Nail Salons)

Cal/OSHA + AQMD — Ventilation Compliance (Nail Salons)

Penalty

$75K

AB 5 / AB 504 — Booth Renter Worker Classification Compliance

AB 5 / AB 504 — Booth Renter Worker Classification Compliance

Penalty

$25K

Fire Extinguisher Annual Inspection Certificate

Fire Extinguisher Annual Inspection Certificate

Penalty

$1K

Local Minimum Wage Compliance — City Ordinance (Beauty Industry)

Local Minimum Wage Compliance — City Ordinance (Beauty Industry)

Penalty

$250

SB 294 — Workplace Know Your Rights Annual Notice (Annual — Feb 1 Deadline, Then Each Hire)

SB 294 — Workplace Know Your Rights Annual Notice (Annual — Feb 1 Deadline, Then...

Penalty

$10K

SB 294 — Emergency Contact Collection (Current Employees by Mar 30 2026, New Hires at Onboarding)

SB 294 — Emergency Contact Collection (Current Employees by Mar 30 2026, New Hir...

Penalty

$10K

Annual Labor Law Poster Compliance — CA + Federal Suite (16 Required CA Notices + Federal)

Annual Labor Law Poster Compliance — CA + Federal Suite (16 Required CA Notices ...

Penalty

$7K

SB 513 — Training Records in Personnel Files (Jan 1 2026 — All Training Events)

SB 513 — Training Records in Personnel Files (Jan 1 2026 — All Training Events)

Penalty

$750