California compliance›Healthcare

California Healthcare Compliance Checklist 2026

49 verified compliance requirements. Official sources, current penalties, renewal deadlines. Updated quarterly.

49 obligations
Up to $1.6M max exposure
Federal, state, county, and city
Tier 1 — CriticalMust-have to operate legally
CA Secretary of State Statement of Information (LLC-12 / SI-550)
biennial_or_annual · CA or Federal agency (see vertical sheet)
CA$250
Medical / Professional License Renewal — Per Provider (Biennial — DCA BreEZe)
biennial · CA or Federal agency (see vertical sheet)
CA$5K
CA CDPH Healthcare Facility License — Clinic / Urgent Care / Surgical (Annual)
annual · CA or Federal agency (see vertical sheet)
CA$10K
Medi-Cal Provider Enrollment + Annual Revalidation (DHCS — Accepting Medi-Cal Patients)
annual · CA or Federal agency (see vertical sheet)
CA
Tier 2 — ImportantImportant for full compliance
CA FTB — $800 Annual Minimum Franchise Tax (LLCs, Corps, LPs, LLPs)
annual · CA or Federal agency (see vertical sheet)
CA$800
NPI — National Provider Identifier Registration (NPPES — Per Provider, One-Time)
one_time · CA or Federal agency (see vertical sheet)
federal$100
CDPH Radiation Equipment Registration — X-Ray / CT / Mammography (Annual)
annual · CA or Federal agency (see vertical sheet)
CA$25K
Medical Board Fictitious Name Permit (FNP) — Practice Operating Under Trade Name
biennial · CA or Federal agency (see vertical sheet)
CA$10K
DEA Controlled Substance Log — Schedule II Records (DEA-222 / CSOS)
continuous · CA or Federal agency (see vertical sheet)
federal$25K
CalSavers Retirement Savings Program — Registration or Exemption (All CA Employers with 1+ Employee)
annual · CA or Federal agency (see vertical sheet)
CA$500
Tier 3 — StandardBest-practice and reporting
FinCEN BOI Report — Foreign Entities Only (Domestic US Entities EXEMPT as of Mar 26 2025)
one_time · CA or Federal agency (see vertical sheet)
federal$10K
Cal/OSHA HazCom Program + Safety Data Sheet (SDS) Library
continuous · CA or Federal agency (see vertical sheet)
CA$25K
CA CRD — FEHA Anti-Harassment Policy + SB 1343 Sexual Harassment Training
continuous · CA or Federal agency (see vertical sheet)
CA$500K
Cal/OSHA Form 300 — Injury & Illness Log + 300A Annual Summary (11+ employees)
annual · CA or Federal agency (see vertical sheet)
CA$25K
CFRA — California Family Rights Act Leave Policy (5+ employees)
continuous · CA or Federal agency (see vertical sheet)
CA
ADA Title I + CA FEHA — Disability Accommodation Interactive Process (15+ employees)
continuous · CA or Federal agency (see vertical sheet)
CA$300K
Federal FMLA — Family Medical Leave Act Policy + WH-1420 Poster (50+ employees)
continuous · CA or Federal agency (see vertical sheet)
federal$100
Cal/OSHA SB 553 — Workplace Violence Prevention Plan (WVPP)
continuous · CA or Federal agency (see vertical sheet)
CA$25K
Cal/OSHA Indoor Heat Illness Prevention Plan (§3396) — Effective Jul 23 2024
continuous · CA or Federal agency (see vertical sheet)
CA$156K
CA Lactation Accommodation — Written Policy + Private Space (SB 142)
continuous · CA or Federal agency (see vertical sheet)
CA$100
CA Pay Data Report — Annual Filing (SB 973 / SB 1162 / CRD) — Due 2nd Wed of May
annual · CA or Federal agency (see vertical sheet)
CA$200
Cal/OSHA Emergency Action Plan — Written (§3220)
continuous · CA or Federal agency (see vertical sheet)
CA$25K
ADA Title III + CA Unruh Act — Physical Accessibility (Public Accommodation)
continuous · CA or Federal agency (see vertical sheet)
federal+CA$4K
Business Personal Property Tax — Annual Statement (County Form 571-L)
annual · CA or Federal agency (see vertical sheet)
county
CA Bereavement Leave — Up to 5 Days (AB 1949, 5+ employees)
continuous · CA or Federal agency (see vertical sheet)
CA
CA Reproductive Loss Leave — Up to 5 Days (SB 848, 5+ employees)
continuous · CA or Federal agency (see vertical sheet)
CA
SB 1162 — Pay Scale Disclosure in Job Postings (15+ employees)
continuous · CA or Federal agency (see vertical sheet)
CA$10K
IWC Applicable Wage Order — Physical Posting (By Industry)
continuous · CA or Federal agency (see vertical sheet)
CA$1K
CA WARN Act — 60-Day Mass Layoff Notice (75+ employees)
per_event · CA or Federal agency (see vertical sheet)
CA$500
Fictitious Business Name (DBA) Statement — County Clerk (5-Year Renewal)
every_5_years · CA or Federal agency (see vertical sheet)
county$1K
Whistleblower Rights Notice Posting — AB 2299 (Effective Jan 1 2025)
continuous · CA or Federal agency (see vertical sheet)
CA$10K
Fire Alarm System Annual Inspection + Certification (Title 19 CCR)
annual · CA or Federal agency (see vertical sheet)
CA$10K
Fire Sprinkler System Inspection — Semi-Annual (NFPA 25 / Title 19)
biannual · CA or Federal agency (see vertical sheet)
CA$25K
HIPAA Privacy Rule — Notice of Privacy Practices (NPP — Update within 60 Days of Change)
continuous · CA or Federal agency (see vertical sheet)
federal$50K
HIPAA Security Risk Assessment — Annual Minimum (HHS SRA Tool Available)
annual · CA or Federal agency (see vertical sheet)
federal$1
DEA Registration — Controlled Substance Prescribers (Every 3 Years per Prescriber)
triennial · CA or Federal agency (see vertical sheet)
federal$25K
Workers' Compensation Insurance Certificate (Healthcare)
annual · CA or Federal agency (see vertical sheet)
CA$2K
City Business License (Healthcare Practice)
annual · CA or Federal agency (see vertical sheet)
city$500
Cal/OSHA IIPP (Healthcare)
continuous · CA or Federal agency (see vertical sheet)
CA$25K
Cal/OSHA Bloodborne Pathogen Exposure Control Plan (Title 8 §5193) — Annual Update
annual · CA or Federal agency (see vertical sheet)
CA$25K
CA Medical Waste Generator Registration + Manifest Tracking (CDPH — Annual)
annual · CA or Federal agency (see vertical sheet)
CA$25K
CA HIPAA Breach Notification — AB 1950 / Civil Code §56.36 (15 Day CA vs 60 Day Federal)
continuous · CA or Federal agency (see vertical sheet)
federal+CA$250K
CLIA Certificate — Clinical Laboratory (Biennial — CMS)
biennial · CA or Federal agency (see vertical sheet)
federal$10K
Healthcare Worker Minimum Wage — SB 525 / AB 1667 (Eff. Oct 16 2024 Phase-In)
continuous · CA or Federal agency (see vertical sheet)
CA$250
SB 294 — Workplace Know Your Rights Annual Notice (Annual — Feb 1 Deadline, Then Each Hire)
annual · CA or Federal agency (see vertical sheet)
CA$10K
SB 294 — Emergency Contact Collection (Current Employees by Mar 30 2026, New Hires at Onboarding)
one_time · CA or Federal agency (see vertical sheet)
CA$10K
Annual Labor Law Poster Compliance — CA + Federal Suite (16 Required CA Notices + Federal)
annual · CA or Federal agency (see vertical sheet)
CA$7K
SB 513 — Training Records in Personnel Files (Jan 1 2026 — All Training Events)
continuous · CA or Federal agency (see vertical sheet)
CA$750
SF Health Care Security Ordinance (HCSO) — Employer Health Spending (SF Only, 20+ Hours/Week)
annual · CA or Federal agency (see vertical sheet)
city$5K
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Your exposure
$1.6M
max total exposure for healthcare
Critical (Tier 1)
4
Important (Tier 2)
6
Standard (Tier 3)
39
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About this data

All obligations sourced directly from California state agencies including CDTFA, DCA, CSLB, ABC, and local county records. Updated quarterly. Penalties reflect statutory maximums.