Healthcare compliance checklist — California

CA Secretary of State Statement of Information (LLC-12 / SI-550)

CA Secretary of State Statement of Information (LLC-12 / SI-550)

Penalty

$250

Medical / Professional License Renewal — Per Provider (Biennial — DCA BreEZe)

Medical / Professional License Renewal — Per Provider (Biennial — DCA BreEZe)

Penalty

$5K

CA CDPH Healthcare Facility License — Clinic / Urgent Care / Surgical (Annual)

CA CDPH Healthcare Facility License — Clinic / Urgent Care / Surgical (Annual)

Penalty

$10K

Medi-Cal Provider Enrollment + Annual Revalidation (DHCS — Accepting Medi-Cal Patients)

Medi-Cal Provider Enrollment + Annual Revalidation (DHCS — Accepting Medi-Cal Pa...

CA FTB — $800 Annual Minimum Franchise Tax (LLCs, Corps, LPs, LLPs)

CA FTB — $800 Annual Minimum Franchise Tax (LLCs, Corps, LPs, LLPs)

Penalty

$800

NPI — National Provider Identifier Registration (NPPES — Per Provider, One-Time)

NPI — National Provider Identifier Registration (NPPES — Per Provider, One-Time)

Penalty

$100

CDPH Radiation Equipment Registration — X-Ray / CT / Mammography (Annual)

CDPH Radiation Equipment Registration — X-Ray / CT / Mammography (Annual)

Penalty

$25K

Medical Board Fictitious Name Permit (FNP) — Practice Operating Under Trade Name

Medical Board Fictitious Name Permit (FNP) — Practice Operating Under Trade Name

Penalty

$10K

DEA Controlled Substance Log — Schedule II Records (DEA-222 / CSOS)

DEA Controlled Substance Log — Schedule II Records (DEA-222 / CSOS)

Penalty

$25K

CalSavers Retirement Savings Program — Registration or Exemption (All CA Employers with 1+ Employee)

CalSavers Retirement Savings Program — Registration or Exemption (All CA Employe...

Penalty

$500

FinCEN BOI Report — Foreign Entities Only (Domestic US Entities EXEMPT as of Mar 26 2025)

FinCEN BOI Report — Foreign Entities Only (Domestic US Entities EXEMPT as of Mar...

Penalty

$10K

Cal/OSHA HazCom Program + Safety Data Sheet (SDS) Library

Cal/OSHA HazCom Program + Safety Data Sheet (SDS) Library

Penalty

$25K

CA CRD — FEHA Anti-Harassment Policy + SB 1343 Sexual Harassment Training

CA CRD — FEHA Anti-Harassment Policy + SB 1343 Sexual Harassment Training

Penalty

$500K

Cal/OSHA Form 300 — Injury & Illness Log + 300A Annual Summary (11+ employees)

Cal/OSHA Form 300 — Injury & Illness Log + 300A Annual Summary (11+ employees)

Penalty

$25K

CFRA — California Family Rights Act Leave Policy (5+ employees)

CFRA — California Family Rights Act Leave Policy (5+ employees)

ADA Title I + CA FEHA — Disability Accommodation Interactive Process (15+ employees)

ADA Title I + CA FEHA — Disability Accommodation Interactive Process (15+ employ...

Penalty

$300K

Federal FMLA — Family Medical Leave Act Policy + WH-1420 Poster (50+ employees)

Federal FMLA — Family Medical Leave Act Policy + WH-1420 Poster (50+ employees)

Penalty

$100

Cal/OSHA SB 553 — Workplace Violence Prevention Plan (WVPP)

Cal/OSHA SB 553 — Workplace Violence Prevention Plan (WVPP)

Penalty

$25K

Cal/OSHA Indoor Heat Illness Prevention Plan (§3396) — Effective Jul 23 2024

Cal/OSHA Indoor Heat Illness Prevention Plan (§3396) — Effective Jul 23 2024

Penalty

$156K

CA Lactation Accommodation — Written Policy + Private Space (SB 142)

CA Lactation Accommodation — Written Policy + Private Space (SB 142)

Penalty

$100

CA Pay Data Report — Annual Filing (SB 973 / SB 1162 / CRD) — Due 2nd Wed of May

CA Pay Data Report — Annual Filing (SB 973 / SB 1162 / CRD) — Due 2nd Wed of May

Penalty

$200

Cal/OSHA Emergency Action Plan — Written (§3220)

Cal/OSHA Emergency Action Plan — Written (§3220)

Penalty

$25K

ADA Title III + CA Unruh Act — Physical Accessibility (Public Accommodation)

ADA Title III + CA Unruh Act — Physical Accessibility (Public Accommodation)

Penalty

$4K

Business Personal Property Tax — Annual Statement (County Form 571-L)

Business Personal Property Tax — Annual Statement (County Form 571-L)

CA Bereavement Leave — Up to 5 Days (AB 1949, 5+ employees)

CA Bereavement Leave — Up to 5 Days (AB 1949, 5+ employees)

CA Reproductive Loss Leave — Up to 5 Days (SB 848, 5+ employees)

CA Reproductive Loss Leave — Up to 5 Days (SB 848, 5+ employees)

SB 1162 — Pay Scale Disclosure in Job Postings (15+ employees)

SB 1162 — Pay Scale Disclosure in Job Postings (15+ employees)

Penalty

$10K

IWC Applicable Wage Order — Physical Posting (By Industry)

IWC Applicable Wage Order — Physical Posting (By Industry)

Penalty

$1K

CA WARN Act — 60-Day Mass Layoff Notice (75+ employees)

CA WARN Act — 60-Day Mass Layoff Notice (75+ employees)

Penalty

$500

Fictitious Business Name (DBA) Statement — County Clerk (5-Year Renewal)

Fictitious Business Name (DBA) Statement — County Clerk (5-Year Renewal)

Penalty

$1K

Whistleblower Rights Notice Posting — AB 2299 (Effective Jan 1 2025)

Whistleblower Rights Notice Posting — AB 2299 (Effective Jan 1 2025)

Penalty

$10K

Fire Alarm System Annual Inspection + Certification (Title 19 CCR)

Fire Alarm System Annual Inspection + Certification (Title 19 CCR)

Penalty

$10K

Fire Sprinkler System Inspection — Semi-Annual (NFPA 25 / Title 19)

Fire Sprinkler System Inspection — Semi-Annual (NFPA 25 / Title 19)

Penalty

$25K

HIPAA Privacy Rule — Notice of Privacy Practices (NPP — Update within 60 Days of Change)

HIPAA Privacy Rule — Notice of Privacy Practices (NPP — Update within 60 Days of...

Penalty

$50K

HIPAA Security Risk Assessment — Annual Minimum (HHS SRA Tool Available)

HIPAA Security Risk Assessment — Annual Minimum (HHS SRA Tool Available)

Penalty

$1

DEA Registration — Controlled Substance Prescribers (Every 3 Years per Prescriber)

DEA Registration — Controlled Substance Prescribers (Every 3 Years per Prescribe...

Penalty

$25K

Workers' Compensation Insurance Certificate (Healthcare)

Workers' Compensation Insurance Certificate (Healthcare)

Penalty

$2K

City Business License (Healthcare Practice)

City Business License (Healthcare Practice)

Penalty

$500

Cal/OSHA IIPP (Healthcare)

Cal/OSHA IIPP (Healthcare)

Penalty

$25K

Cal/OSHA Bloodborne Pathogen Exposure Control Plan (Title 8 §5193) — Annual Update

Cal/OSHA Bloodborne Pathogen Exposure Control Plan (Title 8 §5193) — Annual Upda...

Penalty

$25K

CA Medical Waste Generator Registration + Manifest Tracking (CDPH — Annual)

CA Medical Waste Generator Registration + Manifest Tracking (CDPH — Annual)

Penalty

$25K

CA HIPAA Breach Notification — AB 1950 / Civil Code §56.36 (15 Day CA vs 60 Day Federal)

CA HIPAA Breach Notification — AB 1950 / Civil Code §56.36 (15 Day CA vs 60 Day ...

Penalty

$250K

CLIA Certificate — Clinical Laboratory (Biennial — CMS)

CLIA Certificate — Clinical Laboratory (Biennial — CMS)

Penalty

$10K

Healthcare Worker Minimum Wage — SB 525 / AB 1667 (Eff. Oct 16 2024 Phase-In)

Healthcare Worker Minimum Wage — SB 525 / AB 1667 (Eff. Oct 16 2024 Phase-In)

Penalty

$250

SB 294 — Workplace Know Your Rights Annual Notice (Annual — Feb 1 Deadline, Then Each Hire)

SB 294 — Workplace Know Your Rights Annual Notice (Annual — Feb 1 Deadline, Then...

Penalty

$10K

SB 294 — Emergency Contact Collection (Current Employees by Mar 30 2026, New Hires at Onboarding)

SB 294 — Emergency Contact Collection (Current Employees by Mar 30 2026, New Hir...

Penalty

$10K

Annual Labor Law Poster Compliance — CA + Federal Suite (16 Required CA Notices + Federal)

Annual Labor Law Poster Compliance — CA + Federal Suite (16 Required CA Notices ...

Penalty

$7K

SB 513 — Training Records in Personnel Files (Jan 1 2026 — All Training Events)

SB 513 — Training Records in Personnel Files (Jan 1 2026 — All Training Events)

Penalty

$750

SF Health Care Security Ordinance (HCSO) — Employer Health Spending (SF Only, 20+ Hours/Week)

SF Health Care Security Ordinance (HCSO) — Employer Health Spending (SF Only, 20...

Penalty

$5K