Restaurant compliance checklist — California

CA Secretary of State Statement of Information (LLC-12 / SI-550)

CA Secretary of State Statement of Information (LLC-12 / SI-550)

Penalty

$250

CA ABC Liquor License — Restaurant (Type 41 Beer/Wine or Type 47 Full Bar) — Annual

CA ABC Liquor License — Restaurant (Type 41 Beer/Wine or Type 47 Full Bar) — Ann...

Penalty

$30K

CA FTB — $800 Annual Minimum Franchise Tax (LLCs, Corps, LPs, LLPs)

CA FTB — $800 Annual Minimum Franchise Tax (LLCs, Corps, LPs, LLPs)

Penalty

$800

County Food Facility Health Permit — Annual Renewal + Annual Inspection

County Food Facility Health Permit — Annual Renewal + Annual Inspection

Penalty

$1K

CDTFA Seller's Permit — Sales Tax Registration (Restaurant)

CDTFA Seller's Permit — Sales Tax Registration (Restaurant)

FOG (Fats, Oils, Grease) Interceptor Permit — Annual City/County

FOG (Fats, Oils, Grease) Interceptor Permit — Annual City/County

Penalty

$25K

HACCP Plan / Variance — High-Risk Food Processes (CA Retail Food Code)

HACCP Plan / Variance — High-Risk Food Processes (CA Retail Food Code)

SB 1383 Tier 2 — Edible Food Recovery Program (Large Generators)

SB 1383 Tier 2 — Edible Food Recovery Program (Large Generators)

Penalty

$10K

CalSavers Retirement Savings Program — Registration or Exemption (All CA Employers with 1+ Employee)

CalSavers Retirement Savings Program — Registration or Exemption (All CA Employe...

Penalty

$500

CDTFA California Alcohol Excise Tax Permit + Monthly/Quarterly Filing

CDTFA California Alcohol Excise Tax Permit + Monthly/Quarterly Filing

FinCEN BOI Report — Foreign Entities Only (Domestic US Entities EXEMPT as of Mar 26 2025)

FinCEN BOI Report — Foreign Entities Only (Domestic US Entities EXEMPT as of Mar...

Penalty

$10K

Cal/OSHA HazCom Program + Safety Data Sheet (SDS) Library

Cal/OSHA HazCom Program + Safety Data Sheet (SDS) Library

Penalty

$25K

CA CRD — FEHA Anti-Harassment Policy + SB 1343 Sexual Harassment Training

CA CRD — FEHA Anti-Harassment Policy + SB 1343 Sexual Harassment Training

Penalty

$500K

Cal/OSHA Form 300 — Injury & Illness Log + 300A Annual Summary (11+ employees)

Cal/OSHA Form 300 — Injury & Illness Log + 300A Annual Summary (11+ employees)

Penalty

$25K

CFRA — California Family Rights Act Leave Policy (5+ employees)

CFRA — California Family Rights Act Leave Policy (5+ employees)

ADA Title I + CA FEHA — Disability Accommodation Interactive Process (15+ employees)

ADA Title I + CA FEHA — Disability Accommodation Interactive Process (15+ employ...

Penalty

$300K

Federal FMLA — Family Medical Leave Act Policy + WH-1420 Poster (50+ employees)

Federal FMLA — Family Medical Leave Act Policy + WH-1420 Poster (50+ employees)

Penalty

$100

Cal/OSHA SB 553 — Workplace Violence Prevention Plan (WVPP)

Cal/OSHA SB 553 — Workplace Violence Prevention Plan (WVPP)

Penalty

$25K

Cal/OSHA Indoor Heat Illness Prevention Plan (§3396) — Effective Jul 23 2024

Cal/OSHA Indoor Heat Illness Prevention Plan (§3396) — Effective Jul 23 2024

Penalty

$156K

CA Lactation Accommodation — Written Policy + Private Space (SB 142)

CA Lactation Accommodation — Written Policy + Private Space (SB 142)

Penalty

$100

CA Pay Data Report — Annual Filing (SB 973 / SB 1162 / CRD) — Due 2nd Wed of May

CA Pay Data Report — Annual Filing (SB 973 / SB 1162 / CRD) — Due 2nd Wed of May

Penalty

$200

Cal/OSHA Emergency Action Plan — Written (§3220)

Cal/OSHA Emergency Action Plan — Written (§3220)

Penalty

$25K

ADA Title III + CA Unruh Act — Physical Accessibility (Public Accommodation)

ADA Title III + CA Unruh Act — Physical Accessibility (Public Accommodation)

Penalty

$4K

Business Personal Property Tax — Annual Statement (County Form 571-L)

Business Personal Property Tax — Annual Statement (County Form 571-L)

CA Bereavement Leave — Up to 5 Days (AB 1949, 5+ employees)

CA Bereavement Leave — Up to 5 Days (AB 1949, 5+ employees)

CA Reproductive Loss Leave — Up to 5 Days (SB 848, 5+ employees)

CA Reproductive Loss Leave — Up to 5 Days (SB 848, 5+ employees)

SB 1162 — Pay Scale Disclosure in Job Postings (15+ employees)

SB 1162 — Pay Scale Disclosure in Job Postings (15+ employees)

Penalty

$10K

IWC Applicable Wage Order — Physical Posting (By Industry)

IWC Applicable Wage Order — Physical Posting (By Industry)

Penalty

$1K

CA WARN Act — 60-Day Mass Layoff Notice (75+ employees)

CA WARN Act — 60-Day Mass Layoff Notice (75+ employees)

Penalty

$500

Fictitious Business Name (DBA) Statement — County Clerk (5-Year Renewal)

Fictitious Business Name (DBA) Statement — County Clerk (5-Year Renewal)

Penalty

$1K

Whistleblower Rights Notice Posting — AB 2299 (Effective Jan 1 2025)

Whistleblower Rights Notice Posting — AB 2299 (Effective Jan 1 2025)

Penalty

$10K

Fire Alarm System Annual Inspection + Certification (Title 19 CCR)

Fire Alarm System Annual Inspection + Certification (Title 19 CCR)

Penalty

$10K

Fire Sprinkler System Inspection — Semi-Annual (NFPA 25 / Title 19)

Fire Sprinkler System Inspection — Semi-Annual (NFPA 25 / Title 19)

Penalty

$25K

Food Handler Card — Per Food-Handling Employee (SB 602) — Valid 3 Years

Food Handler Card — Per Food-Handling Employee (SB 602) — Valid 3 Years

Penalty

$500

Certified Food Protection Manager (CFPM) — Minimum 1 Per Facility — Valid 5 Years

Certified Food Protection Manager (CFPM) — Minimum 1 Per Facility — Valid 5 Year...

Workers' Compensation Insurance Certificate

Workers' Compensation Insurance Certificate

Penalty

$2K

City Business License (Restaurant)

City Business License (Restaurant)

Penalty

$500

Hood Suppression / Ansul System Inspection — Semi-Annual (NFPA 17A)

Hood Suppression / Ansul System Inspection — Semi-Annual (NFPA 17A)

Penalty

$1K

Fire Extinguisher Annual Inspection Certificate

Fire Extinguisher Annual Inspection Certificate

Penalty

$1K

Cal/OSHA IIPP (Restaurant)

Cal/OSHA IIPP (Restaurant)

Penalty

$25K

RBS Training — Responsible Beverage Service — Per Alcohol Server, Every 3 Years

RBS Training — Responsible Beverage Service — Per Alcohol Server, Every 3 Years

Penalty

$3K

FDA FSMA Rule 204 — Food Traceability Records (Effective Jan 20 2026)

FDA FSMA Rule 204 — Food Traceability Records (Effective Jan 20 2026)

Penalty

$15K

Sidewalk / Outdoor Seating Permit (Public Right-of-Way) — Annual

Sidewalk / Outdoor Seating Permit (Public Right-of-Way) — Annual

Penalty

$5K

Music / Public Performance Licenses — ASCAP + BMI + SESAC (3 Annual Licenses)

Music / Public Performance Licenses — ASCAP + BMI + SESAC (3 Annual Licenses)

Penalty

$30K

Employee Illness Exclusion Policy — Written (CA Retail Food Code §113949)

Employee Illness Exclusion Policy — Written (CA Retail Food Code §113949)

Prop 65 Warning — Restaurant (Alcohol, Acrylamide in Cooked Foods)

Prop 65 Warning — Restaurant (Alcohol, Acrylamide in Cooked Foods)

Penalty

$25K

SB 1383 — Mandatory Organics Recycling (CalRecycle — 2+ Cubic Yards/Week)

SB 1383 — Mandatory Organics Recycling (CalRecycle — 2+ Cubic Yards/Week)

Penalty

$10K

Tip Pooling Policy — CA Labor Code §351 Compliance

Tip Pooling Policy — CA Labor Code §351 Compliance

Local Minimum Wage Compliance — City/County Ordinance Floors

Local Minimum Wage Compliance — City/County Ordinance Floors

Penalty

$250

AB 1276 — Single-Use Foodware Compliance (No Auto-Distribution of Utensils)

AB 1276 — Single-Use Foodware Compliance (No Auto-Distribution of Utensils)

Penalty

$300

AB 619 — Reusable Foodware at Dine-In (Eff. Jan 1 2023)

AB 619 — Reusable Foodware at Dine-In (Eff. Jan 1 2023)

Penalty

$300

SB 294 — Workplace Know Your Rights Annual Notice (Annual — Feb 1 Deadline, Then Each Hire)

SB 294 — Workplace Know Your Rights Annual Notice (Annual — Feb 1 Deadline, Then...

Penalty

$10K

SB 294 — Emergency Contact Collection (Current Employees by Mar 30 2026, New Hires at Onboarding)

SB 294 — Emergency Contact Collection (Current Employees by Mar 30 2026, New Hir...

Penalty

$10K

Annual Labor Law Poster Compliance — CA + Federal Suite (16 Required CA Notices + Federal)

Annual Labor Law Poster Compliance — CA + Federal Suite (16 Required CA Notices ...

Penalty

$7K

SB 513 — Training Records in Personnel Files (Jan 1 2026 — All Training Events)

SB 513 — Training Records in Personnel Files (Jan 1 2026 — All Training Events)

Penalty

$750