SaaS compliance checklist — California

CA Secretary of State Statement of Information (LLC-12 / SI-550)

CA Secretary of State Statement of Information (LLC-12 / SI-550)

Penalty

$250

CA Statement of Information — Tech Entity (LLC-12 / SI-550)

CA Statement of Information — Tech Entity (LLC-12 / SI-550)

Penalty

$250

CA FTB — $800 Annual Minimum Franchise Tax (LLCs, Corps, LPs, LLPs)

CA FTB — $800 Annual Minimum Franchise Tax (LLCs, Corps, LPs, LLPs)

Penalty

$800

CalSavers Retirement Savings Program — Registration or Exemption (All CA Employers with 1+ Employee)

CalSavers Retirement Savings Program — Registration or Exemption (All CA Employe...

Penalty

$500

FinCEN BOI Report — Foreign Entities Only (Domestic US Entities EXEMPT as of Mar 26 2025)

FinCEN BOI Report — Foreign Entities Only (Domestic US Entities EXEMPT as of Mar...

Penalty

$10K

Cal/OSHA HazCom Program + Safety Data Sheet (SDS) Library

Cal/OSHA HazCom Program + Safety Data Sheet (SDS) Library

Penalty

$25K

CA CRD — FEHA Anti-Harassment Policy + SB 1343 Sexual Harassment Training

CA CRD — FEHA Anti-Harassment Policy + SB 1343 Sexual Harassment Training

Penalty

$500K

Cal/OSHA Form 300 — Injury & Illness Log + 300A Annual Summary (11+ employees)

Cal/OSHA Form 300 — Injury & Illness Log + 300A Annual Summary (11+ employees)

Penalty

$25K

CFRA — California Family Rights Act Leave Policy (5+ employees)

CFRA — California Family Rights Act Leave Policy (5+ employees)

ADA Title I + CA FEHA — Disability Accommodation Interactive Process (15+ employees)

ADA Title I + CA FEHA — Disability Accommodation Interactive Process (15+ employ...

Penalty

$300K

Federal FMLA — Family Medical Leave Act Policy + WH-1420 Poster (50+ employees)

Federal FMLA — Family Medical Leave Act Policy + WH-1420 Poster (50+ employees)

Penalty

$100

Cal/OSHA SB 553 — Workplace Violence Prevention Plan (WVPP)

Cal/OSHA SB 553 — Workplace Violence Prevention Plan (WVPP)

Penalty

$25K

Cal/OSHA Indoor Heat Illness Prevention Plan (§3396) — Effective Jul 23 2024

Cal/OSHA Indoor Heat Illness Prevention Plan (§3396) — Effective Jul 23 2024

Penalty

$156K

CA Lactation Accommodation — Written Policy + Private Space (SB 142)

CA Lactation Accommodation — Written Policy + Private Space (SB 142)

Penalty

$100

CA Pay Data Report — Annual Filing (SB 973 / SB 1162 / CRD) — Due 2nd Wed of May

CA Pay Data Report — Annual Filing (SB 973 / SB 1162 / CRD) — Due 2nd Wed of May

Penalty

$200

Cal/OSHA Emergency Action Plan — Written (§3220)

Cal/OSHA Emergency Action Plan — Written (§3220)

Penalty

$25K

ADA Title III + CA Unruh Act — Physical Accessibility (Public Accommodation)

ADA Title III + CA Unruh Act — Physical Accessibility (Public Accommodation)

Penalty

$4K

Business Personal Property Tax — Annual Statement (County Form 571-L)

Business Personal Property Tax — Annual Statement (County Form 571-L)

CA Bereavement Leave — Up to 5 Days (AB 1949, 5+ employees)

CA Bereavement Leave — Up to 5 Days (AB 1949, 5+ employees)

CA Reproductive Loss Leave — Up to 5 Days (SB 848, 5+ employees)

CA Reproductive Loss Leave — Up to 5 Days (SB 848, 5+ employees)

SB 1162 — Pay Scale Disclosure in Job Postings (15+ employees)

SB 1162 — Pay Scale Disclosure in Job Postings (15+ employees)

Penalty

$10K

IWC Applicable Wage Order — Physical Posting (By Industry)

IWC Applicable Wage Order — Physical Posting (By Industry)

Penalty

$1K

CA WARN Act — 60-Day Mass Layoff Notice (75+ employees)

CA WARN Act — 60-Day Mass Layoff Notice (75+ employees)

Penalty

$500

Fictitious Business Name (DBA) Statement — County Clerk (5-Year Renewal)

Fictitious Business Name (DBA) Statement — County Clerk (5-Year Renewal)

Penalty

$1K

Whistleblower Rights Notice Posting — AB 2299 (Effective Jan 1 2025)

Whistleblower Rights Notice Posting — AB 2299 (Effective Jan 1 2025)

Penalty

$10K

Fire Alarm System Annual Inspection + Certification (Title 19 CCR)

Fire Alarm System Annual Inspection + Certification (Title 19 CCR)

Penalty

$10K

Fire Sprinkler System Inspection — Semi-Annual (NFPA 25 / Title 19)

Fire Sprinkler System Inspection — Semi-Annual (NFPA 25 / Title 19)

Penalty

$25K

CCPA/CPRA — Privacy Policy + Consumer Rights Program (Annual Review — Jan 1)

CCPA/CPRA — Privacy Policy + Consumer Rights Program (Annual Review — Jan 1)

Penalty

$8K

Annual Penetration Test (SOC 2 / Enterprise / Cyber Insurance Requirement)

Annual Penetration Test (SOC 2 / Enterprise / Cyber Insurance Requirement)

Data Processing Agreements (DPAs) — All Vendors + Enterprise Customers (Annual Audit)

Data Processing Agreements (DPAs) — All Vendors + Enterprise Customers (Annual A...

Penalty

$8K

Workers' Compensation Insurance Certificate (SaaS / Tech)

Workers' Compensation Insurance Certificate (SaaS / Tech)

Penalty

$2K

City Business License (SaaS / Tech Company)

City Business License (SaaS / Tech Company)

Penalty

$500

Cal/OSHA IIPP (SaaS / Tech — Including Remote Work Ergonomics)

Cal/OSHA IIPP (SaaS / Tech — Including Remote Work Ergonomics)

Penalty

$25K

CA AB 2273 — Age-Appropriate Design Code Act (Platforms Accessed by Minors — Annual DPIA)

CA AB 2273 — Age-Appropriate Design Code Act (Platforms Accessed by Minors — Ann...

Penalty

$8K

CA AB 1008 — Personal Information in Employment (Background Check Timing Rules)

CA AB 1008 — Personal Information in Employment (Background Check Timing Rules)

Penalty

$10K

SB 294 — Workplace Know Your Rights Annual Notice (Annual — Feb 1 Deadline, Then Each Hire)

SB 294 — Workplace Know Your Rights Annual Notice (Annual — Feb 1 Deadline, Then...

Penalty

$10K

SB 294 — Emergency Contact Collection (Current Employees by Mar 30 2026, New Hires at Onboarding)

SB 294 — Emergency Contact Collection (Current Employees by Mar 30 2026, New Hir...

Penalty

$10K

Annual Labor Law Poster Compliance — CA + Federal Suite (16 Required CA Notices + Federal)

Annual Labor Law Poster Compliance — CA + Federal Suite (16 Required CA Notices ...

Penalty

$7K

SB 513 — Training Records in Personnel Files (Jan 1 2026 — All Training Events)

SB 513 — Training Records in Personnel Files (Jan 1 2026 — All Training Events)

Penalty

$750

CA SB 446 — Data Breach Notification (Notify Individuals 30 Days, AG 15 Days — Eff. 2026)

CA SB 446 — Data Breach Notification (Notify Individuals 30 Days, AG 15 Days — E...

Penalty

$8K